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Not every subscription you track is one you pay for entirely yourself. SubLedger lets you record two kinds of cost offsets: amounts covered by people you share a plan with, and amounts covered by your employer. Both keep your spend summary accurate — showing only what you actually pay.
Both work the same way underneath: you record a name and a dollar amount, and SubLedger subtracts it from the subscription’s cost. Your spend totals use the remainder — your effective cost.

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Splitting a plan with others

If you share a subscription and split the cost, you can record each person’s contribution. This feature is available on the Family plan and above.
1

Open the subscription for editing

From your dashboard, open the subscription’s action menu and choose Edit Details — for example, a family streaming plan or a shared cloud storage account.
2

Expand Shared with others

On the form, click the Shared with others section to expand it.
3

Add contributors

Click Add contributor, then enter the person’s name and the dollar amount they cover. Repeat for each person sharing the cost.
4

Save

Click Save. SubLedger subtracts the contributions from the subscription’s cost and uses the remainder in your spend summary.
Contributions are entered as fixed dollar amounts, not percentages. For a 15plansplitthreeways,entertwocontributorsat15 plan split three ways, enter two contributors at 5.00 each — SubLedger then counts $5.00 as your share.
You can add up to 6 contributors per subscription. Once you reach the limit, the Add contributor button is disabled.

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Tracking subscriptions for employer reimbursement

If your employer reimburses you for a work-related subscription, record the amount they cover so it’s excluded from your out-of-pocket totals. This feature is available on the Personal plan and above.
1

Open the subscription for editing

From your dashboard, open the subscription’s action menu and choose Edit Details.
2

Expand Employer reimbursement

On the form, click the Employer reimbursement section to expand it.
3

Enter the employer and amount

Enter your employer’s name and the dollar amount they cover. If they cover the full cost, enter the full amount.
4

Save

Click Save. The reimbursed amount is subtracted from the subscription’s cost in your spend summary.
Each subscription can have one employer reimbursement, and it can be combined with shared contributors on the same subscription. Reimbursed subscriptions stay fully visible in your list — only the amount counted toward your spend changes.
SubLedger tracks what you tell it. It doesn’t connect to your employer’s reimbursement system or verify approval status. Keep your own records for reimbursement claims.

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How offsets affect your totals

For each subscription, SubLedger calculates:
The result is never negative — if offsets exceed the cost, the effective cost is $0. Your monthly and yearly spend estimates are built from effective costs, so they always reflect what you personally pay.
On the Business plan, reports show full cost, total offsets, and effective cost as separate columns — useful when you need to show both the sticker price and your share.